FFL A&D Book – ATF Requirements
The Acquisitions and Dispositions book, also known as the A&D book, is the most relevant archive tool for FFL license holders. In this book, each and every gun purchased by a FFL holder is evidenced. The archive also includes data on every fire weapon. The information that an A&D book stores is:
- producer or international merchant/ importer
- serial number
- kind of firearm
- caliber or gauge
- data received
- name, address & FFL of person or company from whom you have acquired the weapon.
- date of distribution
- name & address of person or company to whom it went
- address or FFL of person or company to whom it was transferred
- the number 4473
Back in the days it use to be common practice, and rarely still is nowadays, to hand-write the information mentioned above, into the A&D book. Due to the increase in technological gadgets and increasing numbers of orders, the ATF has agreed to accept a digital version of the A&D book, as long as it maintains a specific preset order of guidelines. You can look the guidelines up in the ATF Rulling 2008-2. This is a compendium of the main core of the ruling:
- The system used for data entry must have a change tracker. In case of modification these must be entered as new entries.
- The system used must include a search feature, permitting the user to track a firearm by date or serial number.
- The system used must be backed up periodically in order to prevent the data from being erased accidentally or due to system failure.
Here is a link for the specific ruling: www.atf.gov/files/regulations-rulings/rulings/atf-rulings/atf-ruling-2008-2.pdf
A Microsoft Excel platform for the A&D book is not usually approved by the ATF, due to its lacking capacity for data change tracking. However, we have designed a easy to use program, that uses Excel, but incorporates a feature that prevents changes from being edited and allows the user to track them. We use Dropbox, that stores its content in the “cloud”. This is a great method of preventing file loss due to system crash/damage/theft etc. Please click this link here to see a copy of the FFLTrust’s digital A&D book. This is the type of formatting for all our locations. Never forget to print a copy of you’re A&D archive, every 6 months because the ATF will insist to see these copies in case of a compliance inspection.
The tools and best practice example above is just another proof that FFLTrust is the best partner for you, to assist you while you get your own FFL license. The complete version software program we use, is handed, FREE of charge to all our clients.
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